Administrative Assistant III (General Counsel)

Job Purpose

Serves as the primary Freedom of Information Act (FOIA) Coordinator for the Sheriff’s Department. Performs a wide range of administrative and clerical duties, including reception, customer service, and recordkeeping for General Counsel. This role requires extensive reading and review of documents, statutes, and correspondence; therefore, the incumbent must be comfortable with and enjoy performing substantial reading as part of daily responsibilities. Demonstrates exceptional attention to detail, strong comprehension skills, and a commitment to providing excellent customer service. Maintains a high level of professionalism and confidentiality.

Essential Duties and Responsibilities:

• FOIA Coordination: Manage all aspects of FOIA requests, from record retrieval and redaction to calculating costs and processing payments.
• Sensitive Information Handling: Balance the need for transparency with the protection of confidential information, such as autopsies, juvenile records, and expungements.
• Cross Departmental Collaboration: Work closely with various teams, including law enforcement personnel, to gather requested data.
• Data Management: Maintain accurate tracking of FOIA requests using a specialized database and navigate multiple records management systems with ease.
• Administrative Support: Assist the General Counsel by preparing memorandums, letters, reports, and other documents. Coordinate meetings, manage correspondence, and provide general office support.
• Customer Service: Answer calls, greet visitors, and respond to inquiries with professionalism and confidentiality.
• Continuous Learning: Participate in training to stay updated on best practices and increase efficiency.
• Perform other tasks assigned to support the department’s goals.

Job Specifications and Qualifications:

Knowledge:

• Familiarity with administrative and recordkeeping procedures.
• Understanding of the Freedom of Information Act.

Skills:

• Proficient in Microsoft Office (Word, Excel, Outlook, etc.).
• Strong written and verbal communication skills.
• High attention to detail.
• Money-handling skills for processing payments.
• Excellent customer service skills for interacting with the public and legal staff.
• Experience with generating and updating reports.

Education & Experience:

• High School diploma or equivalent required.
• 1-3 years of administrative office experience.
• Preferred: Associate degree or higher.

Working Conditions / Physical Requirements:

• Light physical activity, with occasional exertion up to 20 pounds.
• Regular tasks involve talking, hearing, seeing, and performing repetitive motions.

Equal Opportunity Employer

The Lexington County Sheriff’s Department is an Equal Opportunity Employer, and does not discriminate based on race, religion, color, sex, age, national origin, or disability.