Administrative Assistant III

Job Purpose

Are you an organized, detail-oriented professional who thrives in a dynamic environment? Join our team as an Administrative Assistant III, where you’ll be the primary point of contact for Freedom of Information Act (FOIA) requests and support our General Counsel with essential administrative tasks. Your attention to detail and customer service skills will play a key role in maintaining the efficiency of our legal operations.

Why Join Us?

At the Sheriff’s Department, you’ll be more than just an administrative assistant, you’ll be a key contributor to upholding the law and supporting public service. You’ll gain valuable experience in the legal and public service fields, all while working in a supportive and collaborative environment.

Essential Duties and Responsibilities:

• FOIA Coordination: Manage all aspects of FOIA requests, from record retrieval and redaction to calculating costs and processing payments.
• Sensitive Information Handling: Balance the need for transparency with the protection of confidential information, such as autopsies, juvenile records, and expungements.
• Cross Departmental Collaboration: Work closely with various teams, including law enforcement personnel, to gather requested data.
• Data Management: Maintain accurate tracking of FOIA requests using a specialized database and navigate multiple records management systems with ease.
• Administrative Support: Assist the General Counsel by preparing memorandums, letters, reports, and other documents. Coordinate meetings, manage correspondence, and provide general office support.
• Customer Service: Answer calls, greet visitors, and respond to inquiries with professionalism and confidentiality.
• Continuous Learning: Participate in training to stay updated on best practices and increase efficiency.
• Perform other tasks assigned to support the department’s goals.

Job Specifications and Qualifications:

Knowledge:

• Familiarity with administrative and recordkeeping procedures.
• Understanding of the Freedom of Information Act.

Skills:

• Proficient in Microsoft Office (Word, Excel, Outlook, etc.).
• Strong written and verbal communication skills.
• High attention to detail.
• Money-handling skills for processing payments.
• Excellent customer service skills for interacting with the public and legal staff.
• Experience with generating and updating reports.

Education & Experience:

• High School diploma or equivalent required.
• 1-3 years of administrative office experience.
• Preferred: Associate degree or higher.

Working Conditions / Physical Requirements:

• Light physical activity, with occasional exertion up to 20 pounds.
• Regular tasks involve talking, hearing, seeing, and performing repetitive motions.

Equal Opportunity Employer

The Lexington County Sheriff’s Department is an Equal Opportunity Employer, and does not discriminate based on race, religion, color, sex, age, national origin, or disability.